SERVICES · RESPONSIBILITIES · OUTPUTS
Shipping services with the working detail included.
Dry bulk is primary. Approved general dry cargo is secondary and confirmed case by case. Container, tanker, oil, LPG, LNG and gas shipping are not presented as ShipPrompt services. Vessel ownership, service capacity and insurance availability require written confirmation.
Required information is stated before work starts.
Client, coordinator, contracting party and provider duties remain separate.
Every workstream ends in a document, decision or verified handover.
Chartering
Dry bulk & approved general dry cargo
Chartering from cargo order to fixture follow-through.
Voyage charter, time charter, contract-of-affreightment and project requirements are assessed against the actual cargo and trade. Typical requirements may start at approximately 1,000 MT and extend through Ultramax. Larger cargo programmes up to 300,000 MT are considered only case by case, subject to cargo, vessel, port, commercial and provider confirmation.
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| Workstream | Required information or review | Responsibility boundary | Output |
|---|---|---|---|
| Cargo order | Commodity, quantity and tolerance, stowage factor, laycan, load and discharge ports, handling terms, trade terms and restrictions | Cargo interest or charterer supplies and confirms the requirement | A complete cargo order and constraint list |
| Vessel matching | DWT, draft, dimensions, gear, holds and hatches, age, flag, class, route and cargo suitability | ShipPrompt coordinates screening; owners or authorised brokers confirm current particulars and authority | A screened candidate list with hard blockers and missing data visible |
| Vessel nomination | Verified vessel particulars, certificates, questionnaires, ownership or management data and port compatibility | Nominating party provides documents; charterer, terminal and relevant providers review within their roles | A documented acceptance, rejection or request for clarification |
| Commercial terms | Freight or hire, commission, demurrage, despatch, payment, notice of readiness, laytime, agency and material subjects | Commercial parties negotiate and confirm; no fixture exists until the agreed written stage is reached | A comparison, term sheet or recap-ready record |
| Fixture follow-through | Charter party, notices, shipping documents, agency and port coordination, operational updates and completion records | Each contractual and operational party remains responsible under the governing fixture documents | A documented handover and follow-through record |
Commodity data controls
Cement, clinker and urea require a declared cargo basis.
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| Cargo or control | Required information | Responsibility boundary | Documentary output |
|---|---|---|---|
| Cement and clinker | Declared type or grade, quantity and tolerance, bulk density or stowage factor, moisture and temperature limits, dust controls, contamination sensitivity, handling method, storage, intended use and destination requirements | Shipper, seller or manufacturer supplies the cargo basis; terminal, carrier, receiver and appointed surveyor confirm acceptance within their roles | A dated cargo-specification and acceptance matrix with missing evidence visible |
| Urea | Prilled or granular form, quantity and tolerance, declared nitrogen and biuret basis, moisture, granule size where relevant, anti-caking treatment, contamination and water-sensitivity controls, Safety Data Sheet, Certificate of Analysis and packaging or bulk condition | Manufacturer or seller supplies current documents; carrier, terminal, receiver and appointed surveyor review suitability within their appointments | A cargo-document register and compatibility checklist without an invented quality determination |
| Standards and certificates | Exact standard title and number, issuing body, edition or revision, certificate type, issuer, holder, scope, issue and expiry dates, document identifier, source and verification status | The document owner and issuing or accredited body remain responsible for authenticity, certification status and scope; ShipPrompt records and coordinates review only | A source-linked document checklist that distinguishes supplied, verified, expired, missing and not-applicable items |
A reference to ISO or another standard identifies the exact document and edition requested for the trade. It does not state that ShipPrompt, a cargo, a supplier or a provider is certified. ShipPrompt does not issue, accredit, authenticate or endorse certificates.
Forwarding
A documented chain of custody and responsibility
Dry-cargo forwarding, stage by stage.
ShipPrompt may coordinate information and provider handovers for dry bulk and approved general dry cargo. Customs brokerage, inland transport, surveying, terminal work and other regulated or licensed activities remain with the appointed qualified providers.
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| Stage | Required information or coordinated scope | Primary responsibility | Documentary output |
|---|---|---|---|
| 1. Cargo readiness | Factory or warehouse readiness, bulk condition or packing, quantity, release timing and cargo-specific restrictions | Shipper and factory | Readiness confirmation and exception list |
| 2. Inland movement | Pickup plan, truck or rail interface, permits, custody point and delivery window where applicable | Appropriately licensed local transport provider | Confirmed movement plan and provider handover |
| 3. Export documents | Commercial invoice, packing or weight records, origin records, Safety Data Sheet, Certificate of Analysis, mill or manufacturer documents and any cargo-specific standard or certificate references | Shipper, with forwarding coordination; each issuer remains responsible for its document | Document checklist, issuer record and release status |
| 4. Customs interface | Broker handover, declaration inputs, inspection coordination and regulatory requirements | Licensed customs broker and declaring party | Clearance status and documentary evidence |
| 5. Port or terminal handover | Gate, stockpile or warehouse, weighing, survey, handling, custody and vessel-interface timing | Agent, terminal, surveyor and cargo interest within their appointments | Handover, quantity and condition records |
| 6. Loading or discharge | Cargo sequence, handling rate, notices, statements, damage or shortage records and document alignment | Contracting carrier or owner, terminal and appointed surveyors | Operational record and agreed shipping documents |
| 7. Final delivery | Destination clearance, inland coordination, delivery appointment, proof of delivery and exceptions | Consignee and appropriately qualified destination providers | Final-delivery record and open-item list |
Supported countries, route, cargo acceptance, Incoterm, inland legs, exclusions, custody points and every provider’s role must be confirmed for the enquiry. This page does not promise universal end-to-end coverage.
Insurance
Insurance information & licensed-provider referral
International marine insurance is controlled by issued wording.
ShipPrompt can organise facts supplied by the client and, when requested, refer the enquiry to an appropriately licensed provider. ShipPrompt does not advise on, arrange, recommend, negotiate or place insurance; collect premium; handle claims; underwrite risk; or bind cover.
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| Cover category | Topic for provider review | Underwriting information | Responsible licensed provider | Documentary output |
|---|---|---|---|---|
| Cargo insurance | Institute Cargo Clauses or other wording considered by the licensed provider for the declared transit | Assured party, interest, cargo, value and currency, packing, voyage, conveyance, storage, dates and loss history | Appropriately licensed insurer, broker or intermediary | Provider quotation and, if accepted and issued, policy, certificate or endorsement |
| Charterers’ liability | Liabilities arising from the confirmed chartering role and charter-party terms | Charterer identity, charter form, vessel and cargo, trading area, limits, period and contractual liabilities | Appropriately licensed marine-liability provider | Provider quotation and final issued policy documents |
| Forwarders’ liability | Professional or contractual liabilities arising from the confirmed forwarding role | Services, jurisdictions, turnover, subcontractors, standard terms, limits and loss history | Appropriately licensed liability provider | Provider quotation and final issued policy documents |
| Vessel-owner H&M / P&I referral | Hull and Machinery or Protection and Indemnity requirements for a vessel owner | Vessel particulars, ownership and management, class, value, trade, operating area and loss record | Qualified marine insurance specialist, insurer or P&I provider | Provider indication, quotation and final issued evidence where accepted |
| War, strikes or specialist extensions | Availability and terms for relevant extensions, project cargo or delay-in-start-up requirements | Full route, transshipment, storage, risk locations, critical items, method statements, surveys and timeline | Appropriately licensed specialist provider | Provider terms, required surveys and final endorsement or policy wording |
Controls for the licensed provider
Material terms must be explicit before reliance.
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| Control | What must be confirmed in the quotation and final wording |
|---|---|
| Assured party and insurable interest | The quotation and final wording must identify each assured or beneficiary and the interest being protected |
| Voyage, cargo and insured value | Origin, destination, inland legs, transshipment, storage, cargo description, valuation basis, currency and any uplift must match the actual movement |
| Inception and expiry | Attachment, termination, policy period, cancellation rights and any storage duration must be stated explicitly |
| Exclusions | Delay, inherent vice, packing, ordinary leakage or loss, unseaworthiness knowledge, temperature and other limitations depend on the selected wording |
| Deductible or excess | Amount, currency and application by event, item or claim must come from the quotation and final wording |
| Warranties and conditions | Survey, packing, routing, vessel, security, notification and other conditions must be identified and complied with as the provider requires |
| Sanctions and territorial limits | Counterparties, vessel, ownership, flag, route, ports, cargo and geography remain subject to the licensed provider’s compliance review and territorial terms |
| Claims notification | The final documents control notice timing, survey instructions, loss mitigation, supporting evidence and preservation of recovery rights |
Availability, suitability, limits, deductibles, sanctions, warranties, exclusions, territorial scope and claims treatment are determined by the licensed provider’s confirmation and the final issued wording. If any summary conflicts with that wording, the issued wording controls.
Port, PDA & bunker
Timestamped operational inputs
Port information, PDA and bunker support without stale claims.
Port restrictions, tariffs, capacity and bunker quotations change. Each operational record must show its source, verification time, validity and unresolved assumptions. No figure on this public page is presented as a live port cost, PDA or bunker quotation.
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| Workstream | Required detail | Source and responsibility | Output |
|---|---|---|---|
| Port restrictions | Draft, LOA, beam, air draft, gear, berth or anchorage, tides, cargo limits and local requirements | Port, terminal, agent or other named authoritative source; checked and dated for the enquiry | Compatibility record with unresolved restrictions visible |
| Berth and capacity | Berth dimensions, parcel or stockpile limits, storage, equipment, receiving capacity and congestion constraints | Terminal or appointed agent confirms the operational basis | Dated berth or terminal planning basis |
| Working terms | Handling rate, shifts, holidays, weather, equipment, survey, weighing and overtime assumptions | Terminal, stevedore, agent and contractual parties within their roles | Working-time and cost assumption schedule |
| PDA basis | Tariff edition, currency, agency fee, pilotage, towage, berth, launch, waste, taxes and variable or excluded items | Appointed port agent prepares; client and contracting party review | Pro forma disbursement account with assumptions, validity and reconfirmation items |
Bunker coordination
Every offer requires timing, specification and delivery evidence.
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| Control point | Required detail | Responsibility boundary | Output |
|---|---|---|---|
| Supply request | Port or anchorage, ETA window, grade and specification, quantity, delivery method and receiving restrictions | Buyer or vessel supplies the requirement; coordinator checks completeness | Comparable request sent to qualified suppliers |
| Quote control | Supplier identity, price basis, currency, quote time, validity, delivery window, availability, taxes and payment terms | Supplier confirms; buyer or contracting party evaluates and accepts | Timestamped quotation and comparison record |
| Operational check | Compatibility, sampling, testing, survey, BDN requirements, local restrictions and barge or truck arrangements | Vessel, supplier, surveyor and agent within their appointments | Delivery plan and unresolved-risk list |
| Delivery follow-through | Nomination, delivery coordination, samples, quantity, Bunker Delivery Note and exception reconciliation | Contracting supplier and vessel retain their legal and operational responsibilities | Delivery documentation and reconciliation record |
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